WVSAO.gov

"The 'Tax Exempt' status must be recognized by any West Virginia vendor accepting the VISA card."

In accordance with West Virginia law, purchases made with this card are TAX EXEMPT. Any purchase made with the State’s Purchasing Card, including in-state travel, is exempt from any form of taxation."

Attention: Year End 2023 Memos & Instructions!

 Purchasing Card Program

 Official State of West Virginia "Purchasing Card"

The West Virginia State Purchasing Card Program was implemented in 1996 addressing the need for a process that would create more accountability for purchases, improve relations with vendors and save the State millions through cost avoidance.

Purchasing Card Forms

Policies & Procedures

Web-based Training Sign In

If you are a P-Card user who has previously established a username, password and security question for the Portal, please logon to myApps.wvsao.gov. If you DO NOT have a login for myApps, please contact your agency's head coordinator. He or She will need to request an account on your behalf.

After creating an account, you can find a link to myApps on the wvsao.gov home page.

E-Travel and Travel Operations

The West Virginia State Auditor's Office partnered with CGI, Inc., to develop an end-to-end electronic travel solution for all state government and higher education institutions that is integrated with the wvOASIS system. Employees of the State of West Virginia are able to book their flights, cars and hotels, obtain authorization for their travel, add expenses and submit their expense reports all within the state-wide E-Travel System.

With a user friendly interface, the system includes functionality to automate per diem and mileage calculations and other policies, which saves state employees time, reduces travel spend and insures policy compliance. In addition to the automation of policies, the system also integrates electronic workflow and reporting. Currently E-Travel Training is conducted in person during the Implementation Process, but all training materials can be viewed by navigating to: MyApps  Enterprise Readiness  Training  Travel  Employee Travel

To maintain continuity in the travel audit process, the E-Travel Section is also responsible for the accurate and timely audit of travel reimbursement requests for those agencies who do not use the E-Travel System.

Direct all travel related inquiries to pcard_travel@wvsao.gov

 Daily Reporting of Travel Payment Processing

Date:11/20/2024

Work Area Date Received
TRAVEL (TVE/TVA) 11/18/2024 11/19/2024 11/20/2024
E-TRAVEL (TRER) 11/19/2024 11/20/2024

 Department of Administration
State Officials' Purchasing Procedures & Purchasing Card Training

Mandatory Training on Purchasing Procedures and Purchasing Card Program

West Virginia Code § 5A-3-60 requires all executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads to take two hours of training on purchasing procedures and purchasing cards annually. This training is offered twice per year as a webinar and is recorded for later viewing within CourseMill.

A recording of the May 11, 2023 webinar is currently available for viewing.

Viewing Instructions:

To view the recording of the webinar on purchasing procedures and the Purchasing Card program, visit www.onlinelearning.wv.gov and log in using your unique ID number (e.g. A or B number) and password. If you have not logged in before, the password should be "password." If you have logged in to CourseMill previously but cannot remember the password, simply click on the "Forgot your User ID or Password?" link. If your email is in the system correctly, you should receive a message within five minutes of submitting your email address. Be sure to check your junk or clutter folder to see if the message went there. If you do not receive an email, call the Office of Technology's Service Desk at (304) 558-9966 for assistance.

How do I find and view the Purchasing Procedures and Purchasing Card webinar video?


Once logged into the site, click on the Course Catalog tab, type "PUR400E" into the Catalog ID field, and click on the Search button. The Purchasing Procedures and P-Card Rules (PUR400EFY23) recording will populate. Simply click on the "Enroll" button for that session. Then click on the MyCourses tab to view the recording. You will need to view the entire recording to gain credit for viewing this training.

You will receive a confirmation email upon enrolling in this session, and a certificate will be emailed upon completion of viewing this training.

When will the next live Purchasing Procedures and Purchasing Card webinar be offered, and how can I register?

The first State Officials' Purchasing Procedures and Purchasing Card webinar for Fiscal Year 2024 will be offered on Wednesday, Nov. 8, 2023 from 9 AM to 11 AM. Upon registering you will receive an email confirmation that you are registered. Instructions to log in are provided as part of that confirmation.
To register, click here and log in to the state's online learning management system, CourseMill. Then click on the Enroll button. button.

Contact Us

For questions related to this training, email Purchasing.Training@wv.gov.



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