"The 'Tax Exempt' status must be recognized by any West Virginia vendor accepting the VISA card."

In accordance with West Virginia law, purchases made with this card are TAX EXEMPT. Any purchase made with the State’s Purchasing Card, including in-state travel, is exempt from any form of taxation."

 Purchasing Card Program

 Official State of West Virginia "Purchasing Card"

The West Virginia State Purchasing Card Program was implemented in 1996 addressing the need for a process that would create more accountability for purchases, improve relations with vendors and save the State millions through cost avoidance.

Purchasing Card Forms

Web-based Training Sign In

If you are a P-Card user who has previously established a username, password and security question for the Portal, please logon to myApps.wvsao.gov. If you DO NOT have a login for myApps, please contact your agency's head coordinator. He or She will need to request an account on your behalf.

After creating an account, you can find a link to myApps on the wvsao.gov home page.

E-Travel and Travel Operations

The West Virginia State Auditor's Office partnered with CGI, Inc., to develop an end-to-end electronic travel solution for all state government and higher education institutions that is integrated with the wvOASIS system. Employees of the State of West Virginia are able to book their flights, cars and hotels, obtain authorization for their travel, add expenses and submit their expense reports all within the state-wide E-Travel System.

With a user friendly interface, the system includes functionality to automate per diem and mileage calculations and other policies, which saves state employees time, reduces travel spend and insures policy compliance. In addition to the automation of policies, the system also integrates electronic workflow and reporting. Currently E-Travel Training is conducted in person during the Implementation Process, but all training materials can be viewed by navigating to: MyApps  Enterprise Readiness  Training  Travel  Employee Travel

To maintain continuity in the travel audit process, the E-Travel Section is also responsible for the accurate and timely audit of travel reimbursement requests for those agencies who do not use the E-Travel System.

Direct all travel related inquiries to pcard_travel@wvsao.gov

Daily Reporting of Travel Payment Processing


Work Area Date Received
TRAVEL (TVE/TVA) 10/07/2019 10/08/2019 10/09/2019 10/10/2019 10/11/2019 10/14/2019 10/15/2019 10/16/2019 10/17/2019 10/18/2019
E-TRAVEL (TRER) 10/09/2019 10/10/2019 10/11/2019 10/15/2019 10/16/2019 10/17/2019 10/18/2019 10/21/2019

 Department of Administration

In 2014, the West Virginia Legislature amended state purchasing regulations by passing Senate Bill 356. The legislation, now recognized in West Virginia Code §5A-3-60, called for a mandatory training program for all high-level state government officials on state purchasing procedures and the Purchasing Card Program.

This training is offered twice per year and is recorded and posted online for later viewing. The most recent live training was offered as a webinar on November 1, 2018. An audio and visual recording of this training can be found here.

November 1, 2018 Training

Who needs to attend or view the training?

In accordance with West Virginia Code §5A-3-60 (a), “All executive department secretaries, commissioners, deputy commissioners, assistant commissioners, directors, deputy directors, assistant directors, department heads, deputy department heads and assistant department heads are hereby required to take two hours of training on purchasing procedures and purchasing cards annually.”

If I opt to view the video and audio recording online, what should I do after viewing the training?

West Virginia Code §5A-3-60 (c) states that “All individuals listed in subsection (a) of this section shall certify, in writing and on a form developed by the Director of the Purchasing Division, the date, time, location and manner in which they took the training. Completed forms shall be returned to the director and maintained in his or her office.”

Individuals who view the online video recording to meet the requirement must submit the Certificate of Completion.

Training Certificate

The certificate must be submitted to the West Virginia Purchasing Division at 2019 Washington St., E., Charleston, WV 25305; by email to Purchasing.Training@wv.gov; or by fax to (304) 558-6026.

When and where will the next Purchasing Procedures and Purchasing Card Training be offered?

The next State Officials' Purchasing Procedures and Purchasing Card Training for Fiscal Year 2019 will be offered as a webinar via WebEx during the spring of 2019.

For questions regarding this training, please email Purchasing.Training@wv.gov.